2025 Latest Guide to WhatsApp: Account Setup, Cultivation & Chatting for Deals

I. Account creation strategy

In WhatsApp operations, account creation is a crucial first step to build a clean and reliable account foundation. The following is the core process of account creation:

1. Select the number source

• Virtual numbers (VoIP) : such as Google Voice and TextNow. Registration is easy, but the stability and risk of account suspension are high.
• Physical SIM card : It is recommended to use a real SIM card, such as a local telecom card, which is highly secure and suitable for long-term operations.
• International card/code receiving platform : suitable for batch number generation, but be sure to choose a channel with a good reputation and clean number segments.

2.Registration equipment preparation

Use a clean device environment and avoid frequently switching devices to log in, otherwise there is a risk of the new account being blocked again.

• Register in a clean environment : including new devices and new IP addresses to avoid association.

• It is recommended to use a fingerprint browser or virtual machine to manage devices in batches to prevent fingerprint leakage and account association.

• It is recommended to use residential proxy or stable IP proxy tools. The risk control of the data center IP is very high. You can use IPFoxy's dynamic/static residential IP to add a layer of real protection. There are native and dual ISP resources. Choose Germany, Japan and other regions. The blocking rate is low.

3. Registration Notes

• Use native WhatsApp or the official Business version;
• When registering, try to choose a less popular time period , such as 1-5 am;
• Avoid registering multiple accounts at one time. It is recommended to operate in different time periods.

II. Account maintenance strategy

A newly registered account cannot be used to send marketing information directly, otherwise it will be easily blocked. The purpose of raising an account is to simulate the use of real people so that the system thinks you are a "normal user".

1. Gradually increase contacts

• Synchronize existing contacts : You can directly use WhatsApp's synchronization function to import the existing contact information in your phone into WhatsApp. In this way, you can build an initial address book and increase the activity of your account.

• Add new contacts selectively : When adding new contacts, do it gradually and don't add a large number of contacts at once. WhatsApp's security mechanism is sensitive, and adding too many contacts at once may trigger its security alarm and lead to your account being banned.

2. Maintain active daily communication​

• Keep interacting with your contacts : Communicate with your contacts regularly and actively reply to their messages. Through these interactions, WhatsApp officials will consider your account to be an active and normally used account.

• Participate in group chats moderately : Actively participate in some group chats related to business or similar interests, but pay attention to the frequency and content of your speeches.
• Share valuable content : Share useful or interesting content with your contacts, such as industry information, practical tips, promotions, etc., to increase the activity and credibility of your account.

3. Avoid account risks

• Use groups and broadcast lists with caution : Be extra careful when joining groups and avoid frequently joining and leaving groups, as this behavior can easily be judged as spam by the authorities. For broadcast lists, pay attention to the frequency and content of information posted, and avoid excessive pushes that may cause disgust to the recipients.

• Avoid spam and harassment : Never send irrelevant or repetitive messages, which may cause your account to be marked as spam.

• Handle account anomalies promptly : Check the login activities of WhatsApp accounts regularly to ensure that there is no unauthorized use. If you find any anomalies, such as logging in from a different location or from an unfamiliar device, you should take immediate action, such as changing your password, enabling two-step verification, etc.

III. Chat strategy

When the account is stable, the next step is to turn it into a "dealing machine" and achieve transactions through batch traffic + multi-account operation .

1. Use tools to improve efficiency

• Translation tools: Translation tools such as Google Translate and DeepL can quickly and accurately translate customer messages and your responses to ensure smooth communication. However, translation tools may have certain limitations. For some professional terms or complex sentences, it is best to conduct manual review and adjustment. ​
• Chat management tools: WhatsApp Business provides some practical chat management features, such as automatic replies, label classification, etc. You can set up automatic replies and labels. The label classification function can help you group and manage customers, making it easier to develop personalized marketing strategies for different types of customers.
• Customer Relationship Management (CRM) System: Using a CRM system can help you better record customer information, track order status and communication history. Through the CRM system, you can provide customers with more intimate and personalized services, and improve customer loyalty and repurchase rate.
• Batch multi-account chat : Add private domain multi-accounts to chat by placing advertisements or WhatsApp group instructions. Logging into multiple WhatsApp accounts on the same device will increase the risk of device IP association and account blocking. It is recommended to use a virtual multi-opening environment, such as the fingerprint browser Adspower with IPFoxy residential IP proxy , which can manage multiple accounts on one computer;

Use fingerprint browser + proxy IP to create an independent account environment, and let the platform believe that each account comes from a different device from the physical device + IP level. The stable and clean IP proxy can avoid platform detection association. At the same time, the real local IP can prevent the account from being restricted or blocked by the platform. It is suitable for agent operation teams or matrix store groups.

2. Traffic diversion strategy

• Off-site promotion : Use Facebook ads and Instagram promotion to guide users to add WhatsApp;
• On-site guidance : Set up the WhatsApp chat plug-in on the Shopify/independent site page;
• Customer follow-up : Use automation tools to send regular reminders, such as discount notifications and holiday greetings.

3. Chat skills

• Set template messages : Avoid selling right at the beginning and build trust first. Design a personalized opening statement , highlight the product's selling points and advantages , and provide flexible pricing strategies.
• Effective sales pitch: When customers show some interest in a product, use sales pitches to create a sense of urgency. For example, "This promotion is only valid today. If you miss it, it will be gone. And we currently have limited stock. If you are sure you want to buy it, we recommend that you place an order as soon as possible. We will arrange delivery for you first."

Summarize

WhatsApp is one of the most promising operating bases in the overseas private domain. From account creation and maintenance to batch chat, every step is related to the life and death of the account and conversion efficiency.
Operators need to establish a systematic methodology, use tools to improve efficiency, and create a stable, compliant, and high-conversion WhatsApp private traffic pool .